| Question | Answer |
|---|---|
| Does the presenting author need to be listed as the first author on a submitted abstract? | It is not necessary for the presenting author to be the first author. Anyone from the authors list can present the abstract. |
| Can a registered attendee submit an abstract on behalf of the presenting author? | Yes, that is possible. |
| Does the presenter need to be identified before the abstract submission deadline? | No, you have time until the deadline. |
| Is it possible to invite additional authors to be the presenting authors even if they were not authors on the original abstract? | Yes, this is possible. |
| Can a sponsor submit an abstract? | Yes, but the sponsor may not present. A co-author must present in this case. |
| Is it allowed for an industry representative to present on behalf of an academic author? | No, all presentations must be given by colleagues from academia. |
| Is there a limit to how many abstracts one presenting author may present during the symposium? | There is no limit to the number of abstracts that one can submit. |
| Can a non-author submit or present an abstract? | Only co-authors of the abstract may present. Submissions by non-authors are allowed. |
| Can the presenting author be changed after the abstract has been accepted? | Yes, changes can be made until the specified deadline and must be communicated in writing to the organizing committee. |
| Does the submitter need to be physically present at the event? | The submitter does not necessarily need to be physically present. Only if an abstract is selected for oral presentation must the presenter participate on-site. |
| Does the submitter need to be registered to the event? | The person submitting the abstract does not need to be registered for the event and does not need to be an author or co-author. However, at the time of abstract submission, at least one author or co-author of the abstract must be registered for the GUF. This person is generally expected to present the abstract at the meeting. There is no additional fee for abstract submission. Only the regular event registration fee for the registered author/co-author applies. |
| Who will receive the abstract acceptance notification? | The submitter, using the email address provided during submission, will receive the notification. |
| Question | Answer |
|---|---|
| Is there a word limit for the abstract title? | Although guidelines suggest a maximum of 10 words, exceeding this is not a problem. |
| Should abstracts be structured or unstructured? | There are no strict guidelines, but the typical structure used is: Background, Methods, Results, Conclusion. |
| Are section titles (e.g., Background, Methods) included in the 300-word abstract limit? | No, section titles are not included. |
| Can already submitted abstracts be edited up until the deadline? | Once submitted, the abstract cannot be edited. Ensure that your abstract is not left in draft, as drafts will not be reviewed. |
| Are encore abstracts allowed? | Yes, encore abstracts are permitted for submission. |
| Is there a limit on the number of authors? | There is no limit to the number of authors on an abstract. |
| Can I include references in my abstract? | References are discouraged due to the word limit. If essential, they must be included in the body text and count toward the word limit. |
| Can I include tables or figures in my abstract? | No, figures and tables are not allowed in the abstract submission. |
| In which language should the abstract be submitted? | All abstracts must be submitted in English. |
| Are accepted abstracts published online? | Accepted abstracts will not be published online. They are accessible only to registered participants via the event platform. |
| Will posters and presentation slides be available to participants? | Posters will be available only to registered participants via the event platform from the first day of the conference. Presentation slides will not be available to participants. |
| Is there an Embargo Policy for abstracts or ePosters? | Any press releases, media alerts, or related materials describing abstract results and findings must be embargoed until December 9th, 2026, when the Global Urticaria Forum starts. From that date onward, authors and affiliated organizations may promote the abstract findings. |
| Can authors submit or present their abstract/poster at future congresses, or does GUF retain the copyright and require prior permission? | As the abstract/poster will not be published in a journal, the author retains the copyright and is free to submit or present it at future congresses without seeking permission from GUF. |
| Question | Answer |
|---|---|
| Is it possible to italicize or format words in the abstract? | No, formatting is not possible during or after submission. The following alternatives can be used: Subscripts Bold and italic text |
| What is the length of oral presentations? | If selected, presentations are 8 minutes long plus 2 minutes for questions. |
| Is there an additional fee to submit an abstract besides the registration fee? | No, there is no additional fee. |
| What is the deadline time and time zone for abstract submission? | October 5th, 23:59 Central European Time (CET). |
| What presentation formats are available? | Abstracts can be selected for either oral presentation or poster presentation. Authors will be informed of the final format upon notification. |
| Can I request a specific presentation format (oral/poster)? | You may indicate a preference during submission, but final decisions are made by the review committee. |
| Will oral presentations be recorded or livestreamed? | Oral presentations will be broadcast via livestream and will also be made available online as video on demand after the event. Both the livestream and the on-demand recordings will only be accessible to registered participants with valid login credentials. |
| Are trademark (TM) symbols allowed in abstracts and subsequent presentations? | As a general recommendation, trademark (™) and registered trademark (®) symbols should be avoided in abstracts and subsequent scientific presentations, particularly in the context of CME-accredited activities. Wherever possible, please use generic or scientific names instead of branded product names. This helps to avoid any perception of promotional or commercial bias and supports compliance with relevant medical chamber and EACCME® requirements. Trademark symbols should only be used where strictly necessary. |
| Question | Answer |
|---|---|
| Is presenting a poster mandatory to receive a travel grant? | To be eligible for a travel grant, you must submit an abstract and expect to present either a poster or an oral presentation. The final decision is made by the reviewer after October 5th. |
| What are the poster dimensions? | The usable poster area is 84.1 × 118.9 cm (width × height). |
| Are travel grants awarded before or after the event? | Travel grants are typically reimbursed after the event upon submission of receipts and confirmation of presentation. |
| Will poster boards and mounting materials be provided onsite? | Yes, poster boards and mounting materials will be provided at the venue. |
| Does the congress offer onsite poster printing? | No, onsite poster printing is not offered. However, recommended local print shops include: Copy Clara (a 20 minute walk to the meeting location) |
| Question | Answer |
|---|---|
| How are Conflict of Interest (COI) disclosures handled? | Conflict of Interest (COI) disclosures are required for the presenter. As the presenter must be an author or co-author of the submitted abstract, the relevant COI information should be provided as part of the abstract submission process. This is in line with EACCME® requirements, which require faculty members, including presenters, to disclose any actual or potential conflicts of interest. If your abstract is selected for an oral presentation, the second slide of your presentation must also include the presenter’s COI disclosures. Further details regarding the presentation requirements will be provided at a later stage. Please note that only the presenting author is required to disclose conflicts of interest. |
| Is funding information required in the abstract submission? | No, funding information is not required during abstract submission. |
| Do co-authors also need to submit COI declarations? | Only the presenting author is required to disclose conflicts of interest during the presentation. |
| Question | Answer |
|---|---|
| I submitted my abstract but didn’t receive a confirmation email. What should I do? | Please check your spam or junk folder first. If you still cannot find a confirmation email, contact the support team at guf@remember-management.de. |
| I’m experiencing technical issues with the submission portal. Who can help? | For technical support, please contact guf@remember-management.de. |
| Do I need to submit an abstract to attend the congress? | No. Abstract submission is not required to attend the congress. Registration is open to all interested participants. If you submit an abstract and it is not accepted, you are still very welcome to attend the congress as a regular participant. |
